Department Assistant

Brussels
 
Ready to engineer your positive impact? Then join Tractebel, part of the ENGIE Group, and our 5,600 passionate experts around the globe, driven by shaping a more sustainable world every day. It’s your chance to be a part of the adventure of the century: accelerating the energy transition – while enhancing people’s lives through meaningful projects. Make your contribution to carbon neutrality in markets like nuclear, renewables, power & gas, electrical grids, hydropower & dams, water resources & supply, desalination, complex & high-tech buildings, transport infrastructures, and ports & waterways. 
 
Are you ready to make a difference? Then we look forward to meeting you! 
 
What we offer 
 

• Tractebel is more than a place to work. It’s your chance to evolve alongside top experts on impactful projects around the world. It’s an environment built on team spirit, where you can reach your highest potential. 
• We actively supports the development of our people, and the opportunities for growth within the ENGIE Group are wide open. 
• We offer a competitive salary package  including representation allowances, double paid holidays, meal vouchers, eco cheques, bonuses, health insurance, PC purchase plan, ENGIE stock options, and more.
• Flexible, hybrid arrangements enable working from home (2-3 days per week), on-site or on the go. Tractebel participates in your home office expenses, through advantageous purchase programs and generous contributions to your internet and mobile plans. 
• Holidays: 20 legal days + 12 compensatory leave days (for a full-time work schedule). You can also buy 5 extra days for even more relaxation. 
• To celebrate our successes, and just have fun, we get together for team sports, afterworks, team -building activities, our annual party, and more.

Your mission   

• As Department Assistant in our “Nuclear Safety & Engineering” and “Responsible Designer” department you will contribute to our mission everyday by playing a crucial role: 
• Support to the Department Manager in secretariat tasks such as :
• To manage the diary - To prepare documents for meetings or to be handed out to other participants
• To organize meetings, travels, conferences participation
• To assist her/him in the follow-up of the mailbox
• To type and submit the department report
• Follow-up of recruitment process
• Welcoming visitors, telephone call filtering, message taking
• Handling of all secretariat tasks in an independent way
• Typing all types of documents
• Managing the incoming and outgoing mail and documents :

sorting, copying, distribution
filing, archiving

• To comply with the instructions in the project quality manual (templates, powers of signature, document storage, etc.)
• To establish PREQ’s (orders for services & material)
• Organization of BAGN_MS assistants meetings

Your key responsibilities   

• As assistant of the department manager you provide operational support: responding to requests, organizing internal meetings/seminars/internal and external events, you manage the community of assistants inside the department, you act on behalf of the department manager for some approvals
• As polyvalent assistant you are in charge of the management of documents in accordance with the specific Nuclear Business Area quality procedures :
• To do the layout of meeting reports, project related documents, incoming and outgoing mails …

To archive documents with the appropriate internal tool
To follow the instructions for the archiving of documents according to the project requirements
To distribute documents to internal or external customers

• You ensure purchase orders and make sure that invoices are paid
• You ensure the management of roles & distribution lists and Server Project Spaces
• You handle administrative tasks for your Manager
• You are in charge of updating CV’s of collaborators with the appropriate tool
• You are responsible for managing, scheduling and organizing meetings and travels
• You are in charge of organising the meetings for the trainings given to collaborators 

We would love to hear from people with  
 

• You have a diploma in secretarial studies or similar and you have around 5 years of experience in a similar position
• Languages : you are fluent in dutch, french and proficient in English
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook,…) • Good communication skills and team player with an attitude of collaboration, trust, honesty and transparency. You are dynamic and you like teamworking.

 
Who you are   

• Sens of initiative, autonomy, solution oriented and able to manage priorities.
• Discreet, precise and punctual.

Who we are  

Our top priorities are people, ethics, safety, and sustainability. With Tractebel, you are uniquely positioned to make a positive impact on global net-zero targets. The driving force behind reaching these goals is our greatest asset: you. Our people come first, and our strength is in our diversity. Because diversity leads to fresh perspectives that drive performance and innovation, we welcome all applicants and remain committed to an inclusive workplace. 
Find out more about Tractebel, our activities and why you should join us here! 
 
As part of the 96,000-strong ENGIE Group, your career path in pioneering low-carbon solutions around the world knows no limits. Every day is your opportunity to shape a more sustainable world.   

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